GUIDELINES FOR ABSTRACT SUBMISSION
1. Important dates & Deadlines
Submission deadline: Thursday 31 May 2018, 23:59 CET
Notifications to submitters: Early July 2018
2. Technical Information
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Abstracts can only be submitted on-line via the on-line abstract submission form.
Submission by fax, e-mail or courier will not be accepted.
Accepted abstracts will be made available on the congress website prior to the event.
- Delegates, who would like to present their work at the Congress, either orally or as a poster, are invited to submit an abstract for consideration by the Abstract Grading Committee.
- Abstracts must describe original, previously unpublished work. Abstracts should be original, and should not have been already published elsewhere, or be under consideration for publication elsewhere.
- Scheduling of poster sessions and abstract presentations is at the discretion of the Scientific Program Committee. Abstracts will be organized into sessions using the topics chosen by the submitter in the online system. While delegates may indicate their preference for oral or poster presentation, the final decision is made by the Scientific Program Committee. While every attempt will be made to program abstracts according to the requests of authors, requests for oral presentations cannot be guaranteed.
- Abstract submission is only possible via Internet.
Please read carefully all the instructions available on the Internet and on the on-line abstract submission system before preparing your abstract.
- The creation of a user account is required for the submission of an abstract. The account only needs to be created once and can be re-used for future abstract submission and registration to the congress.
- Abstracts can be saved in “Draft status” to be re-edited and modified until the submission deadline
(Thursday 31 May 2018, 23:59 CET).
- APCCMI-IICC is not responsible for errors in the abstract submission. It is important that you read your text to ensure accuracy with no spelling, grammatical or scientific errors. No corrections will be accepted after the abstract submission deadline and the abstract will be published exactly as submitted.
- APCCMI-IICC will not translate any abstract. It will be published, if accepted, as submitted in English.
- Abstracts fulfilling all criteria can be saved in “Final submission” status. Only abstracts in “Final submission” status will be considered for the Congress.
The submitter is asked to select the most appropriate topic for the abstract on the submission form. Available topics are:
- Antimicrobial Resistance
- Microbiology, diagnostics & genomics
- Infection & infectious diseases
- Infection control
- Submission of an abstract constitutes a formal commitment by the presenting author to attend the Congress and present the abstract (if accepted) orally or as a poster in the session and at the time assigned by the Scientific Program Committee.
- Expenses associated with the preparation, submission and presentation of an abstract are the responsibility of the presenting authors.
- All submitting authors must consent to the Declaration Statement on behalf of her/his co-authors in order for the abstract to be accepted for submission. This includes the certification that any work with human or animal subjects related in this abstract complies with the guiding principles for experimental procedures as set forth in the Declaration of Helsinki and related publications.
- For standardization, the total length of the abstract must not exceed 2500 printable characters including spaces (approx. 400 words) and 55 line counts. Characters counts includes: body of the abstracts and tables.
- The body of the abstract will be structured as follows with the following subtitles:
- Materials and Methods
- 1 Table may be included in the “Results” section with the following criteria:
- Maximum number of rows: 10
- Maximum number of columns: 10
- 1 Image or graph may be included with the following criteria:
- Width: Min: 75 px; Max: 750 px
- Height: Min: 75 px; Max: 750 px
- Size: Min: 75 KB; Max: 750 KB
- DPI: Min: 96; Max: 300
- The abstract Title should clearly define the content of the paper. There should be no full stop at the end of the title.
- It is preferable that the Introduction is stated in one sentence, the Materials and Methods kept to a brief description, that the Results are summarised and presented in sufficient detail to support the Conclusions. Note that it is not recommended to postulate that “the results will be discussed during the oral presentation” or that “other data will be presented later”.
- Please refer to the online abstract submission platform for further details regarding abstract content and style, including submission of Greek characters, tables and figures. Note that copy-pasting is enabled with automatic update of the font style.
- Use standard abbreviations where appropriate. Include any other abbreviations in brackets after the full word the first time it appears. Abbreviations should follow MEDLINE standards.
- Authors: All author names should be included in the order they will appear in publication. The name of the presenting author will be identified with an asterisk. Ensure that the correct spelling is confirmed for all contributing authors, no amendment will be permitted after the submission deadline.
- Affiliations: Each affiliation should be specified. Department names from the same affiliation will be merged for a single entry. Affiliations will include the primary employer or institution name, and location (city, state or province, country).
- References: References should be laid out at the end of the abstract in Vancouver style and preceded by the relevant reference number.
DISCLOSURE OF CONFLICT OF INTEREST
- All submitting authors must disclose, on behalf of all other authors of the abstracts, any conflicts of interest during the online abstract submission or have their work refused at the discretion of the organising committee. All disclosures will be published in the abstracts.
- When you submit your abstract online, you will be asked to indicate if the authors now or in the past 12 months have had a significant financial interest or other relationship with commercial companies or other entities whose products or services you may discuss in your presentation, or who are supporting this activity.
- For any of the following relationship categories that apply to each author, you will be asked to indicate the relationship and name the commercial entities involved:
- Grant/ research support
- Paid instructor
- Speaker bureau
- We request all presenters to cooperate by declaring any potential conflict of interest on their slides or posters.
ABSTRACT RECEIPT CONFIRMATION
The final step of the online submission process generates a confirmation email that your abstract has been received, which you should print for your personal record. The confirmation email represents the successful submission of an abstract for the review process.
Each author will receive a confirmation of the submission together with a copy of the abstract.
All abstracts will be subjected to a single blind review process by a panel of international experts in the field. Mean scores will be calculated for each abstract and based on this they will be allocated to oral or poster presentations, or they may be rejected. Each abstract will be scored based on the following criteria: scientific merit, suitable sample size, proper statistical analysis, adherence to instructions and originality of the work.
ABSTRACT ASSIGNMENT NOTIFICATION
Only submitting authors will be notified by e-mail by early July 2018 if their abstract has been accepted. Date, time and type of their presentation will be confirmed. It is the responsibility of the submitter to notify the other co-authors of the outcome decision. APCCMI-IICC and the Scientific Program Committee do not correspond on the reasons of acceptance/rejection of an abstract. Instructions for oral presentation and poster preparation will be e-mailed in due course to the submitting authors.
PRESENTING AUTHOR REGISTRATION
Presenting authors of accepted abstracts will have the possibility to register at the early bird rate within 2 weeks after reception of the abstract assignment notification.
WITHDRAWAL OF AN ABSTRACT
Any request for withdrawal should be sent to firstname.lastname@example.org before 30 June 2018. The submitter must clearly explain the reason for withdrawal – failure to present an abstract at the congress may lead to systematic rejection of you submission for future congresses.